Submission system

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Important dates
Deadline for short paper submission – August 15, 2025

We strongly encourage authors to follow to the guidelines below.

Submitted papers must be in MS Word file (.docx/doc). Length of paper must be 3-5 pages. The papers should be prepared in the following order:

  • Title,
  • Authors’ name,
  • Abstract,
  • Keywords,
  • Nomenclature (Optional),
  • Introduction,
  • Research method,
  • Findings and discussion,
  • Conclusion,
  • References.

Document Formatting

Title and authors’ list. Title, authors’ name, affiliation, email and ORCID ID of each author should be included in the first page. An asterisk (*) should be placed next to the name of the corresponding author.

Abstract. The abstract contains a brief account of the background and rationale of the work, followed by a statement of the main conclusions. The abstract is typically 250 words or less in length and is unreferenced.

Keywords. 5 keywords should be provided.

Text. The text (font: “Book Antiqua”, font size: “10 pt”) should be typeset in one column, divided into sections, each with a separate heading and consecutively using following format:

Primary heading (manuscript title)- font: “Book Antiqua”, font size: “13 pt”, bold

Secondary heading (It should be numbered as 1, 2, 3)-font: “Book Antiqua”, font size: “12 pt”, bold

Tertiary heading (It should be numbered as 2.1., 2.2., 3.1.)-font: “Book Antiqua”, font size: “11 pt”, bold, italic

Figures and table. All tables and figures must have self-explanatory captions. The rules for composing the captions are the same as for composing the title of the paper. The reader should be able to look at a table or figure and by reading the caption know exactly what was done in that part of the experiment without having to read the text for an explanation. Captions of Figures cannot be integrated in the figure. Figure caption belong below the Figure and Table captions belong above the Table. Each Figure and Table has to be referred to in the text.

When possible, supply vector-based files (eps., ai., or psd.). Vector files give us maximum flexibility for sizing your figures properly. They maintain high print-quality resolution at any size. All the figures, tables and visual materials should have a minimum resolution of 300 DPI.

Equations. Mathematical formulas or equations should be center aligned. There should be a blank between the equations and other content. Also, mathematical formulas or equations should be numbered using Latin numerals.

References. References should be prepared using APA 7th Referencing Style. For more information, please view the file on the link.

Language. All papers must be in English.

For more detail about writing and formatting style please click ISTRAS’25 Short  Paper Template. You can also insert your manuscripts into the ISTRAS’25 Short Paper Template for automatic formatting.

Requirements

  • Papers must be in scope of ISTRAS’25. Specifically, this means that a paper must align with at least one of the topic areas defined for ISTRAS’25.
  • A paper submitted to ISTRAS’25 cannot be under review for any other conference or journal during the entire time it is considered for ISTRAS’25, and it must be substantially different from any previously published work.
  • We strongly recommend the use of ISTRAS’25 Short Paper Template containing detailed requirement for preparing the submission. Failure to comply with the guidelines may result in delay of the editorial process, or your submission being rejected. Additionally, the following documents are required
    1. ISTRAS’25 Abstract Paper Template
    2. Paperwork (Set of filled-out and signed forms)

    The supplementary files are required by Springer. Corresponding author is requested to download the forms, to write the relevant information, sign them, scan all pages and and upload them in PDF format.

  • Papers must be submitted by the deadline. There will be no exceptions.
  • For each accepted paper, at least one author is required to register and attend the symposium in-person to present their work on-site. Any no-presented papers will be removed from the proceedings of ISTRAS’25. For authors with multiple papers accepted to the symposium, a separate author registration is required for each paper.
  • The use of content generated by artificial intelligence (AI) in a paper shall be disclosed in the methods section of any paper submitted to an ISTRAS’25. For more information, please view the generative AI policy.

 Plagiarism

The submitted papers should be original. All papers will be checked by using StrikePlagiarism-Plagiat.pl®. The paper with similarity index 5% excluding the references; not more than 2% from a single source will likely be accepted. Manuscripts that do not adhere to publication ethics and citation conventions or display any form of plagiarism will be rejected.

Review Process

Your submitted paper will be inspected by our submission system staff to ensure that it meets all formatting requirements. If symposium technical chairs reveal errors with your submitted file, they will contact you to resolve the issue. If your paper passes this step, it will be entered into the double-blind peer review process. In this process, both the authors’ and the reviewers’ identities are hidden from each other. Reviewers selected by the symposium technical chairs will review the documents and rate them according to quality, relevance, and correctness. The symposium technical chairs will use these reviews to determine which papers will be accepted for presentation in the symposium. The result of the symposium technical chairs’ decision will be communicated to the submitting authors by submission system, along with any reviewer comments.

Paper Presentation

All papers should be presented in English. Each paper can be presented only one author. Estimated presentation time is 10 minutes (additional 5 minutes will given for questions). We recommend using the Presentation Template for your presentation at the Symposium. Certificate of presentation will be delivered after presentation via e-mail.

Conflict of Interest

All potential conflicts of interest (competing interests) that could have a direct or indirect influence on the work must be disclosed by the authors. Even if an author does not have a conflict, disclosing affiliations and interests allows for a more comprehensive and open approach, which leads to a more accurate and objective evaluation of the work. Conflicts of interest, whether genuine or imagined, are a perspective to which the readers are entitled.